These terms apply when you upload race photos to an event's media library on AnyRun (the Platform), whether you're a professional photographer the organiser engaged, a club volunteer with a good camera, or part of the organiser's own team. We call all of you a media contributor. These terms sit under the Terms of Use, including its Australian Consumer Law and liability sections.

Why this document exists: a race photo shows real people at a real place and time. That makes it more than content: it's personal information about every identifiable runner in the frame. The rules below keep contributing simple for you while keeping the people in your photos in control.

Upload access is the organiser's to give. Photos reach an event's media library through the organiser's event console, so you contribute as someone the organiser has authorised. There is no public upload route, so every photo in the pipeline has an accountable source, and runners can trust that a stranger can't push images into their gallery.

Access is personal. Don't share the sign-in you upload under, and stop uploading if the organiser withdraws your access: their event, their call.

For every file you upload, you confirm three things:

• You hold the rights. You took the photo, or its author has authorised you to upload it under these terms, including the attribution consent in "Attribution and moral rights", which only the author can give.
• You hold the permissions. Whatever accreditation, media pass or venue permission the organiser or venue required for shooting the event, you obtained it.
• You hold the consents. Where a particular shot needed someone's agreement to be taken or shared (anything beyond a person openly participating in a public event), you obtained that agreement.

Why we ask so plainly: the organiser and AnyRun rely on these confirmations to lawfully show your photos to runners. If one of them isn't true for a shot, don't upload it.

You keep your copyright. Uploading transfers nothing. What you grant is a licence: permission to use your work in defined ways:

• To AnyRun: a non-exclusive, royalty-free licence to host, store, process and display your photos within the Platform, including running bib matching over them and holding whatever copies storing and serving them requires. This is the minimum a photo platform needs to function at all.
• To the organiser: a non-exclusive licence to use the photos to promote their event: the event page, its gallery and their own communications.

Anything beyond that (prints, advertising unrelated to the event, resale) is not licensed by these terms and stays yours to negotiate. If you ask us to remove your photos (see "Removal and takedown"), the licence to AnyRun ends for the removed files. If a routine system backup holds a residual copy, the licence survives for it alone and only until that backup cycles out. Such a file is not served and is put to no new use.

Your moral rights are real, and we acknowledge them. The rights to be attributed, to be protected against false attribution, and to have your work treated with integrity (Part IX of the Copyright Act 1968 (Cth)). The Platform displays photographs without contributor credits, so the consent we ask for is plain: by uploading, you consent to your photos being used on any Platform surface without attribution, and to the cropping, compression and resizing that serving them may require. Two things hold regardless: your work is not attributed to someone else, and this consent covers attribution and those technical treatments only; nothing here licenses treatment of your work that would genuinely prejudice your honour or reputation.

Here is exactly what happens to an uploaded photo. (Runners get their side of the same pipeline in the Privacy Policy.)

• Guarded storage. Files go into private storage and are only ever served through the Platform's access-checked photo routes; there is no public bucket to scrape.
• Camera metadata is stripped. Embedded camera metadata (EXIF: GPS fixes, device identifiers) is removed on upload, before the file is stored. Bib matching reads pixels, timestamps come from the file's clock, and the file is only served through the access-checked routes above.
• Bib numbers only. AI reads the printed bib numbers in frame, cross-checked against chip times. It does not use face recognition. That is a line we've drawn.
• A human decides the edge cases. Ambiguous or low-confidence reads go to the organiser's review queue, where a person approves or rejects the match. Nothing is guessed.
• Runners see their own. When the organiser publishes the gallery, each matched participant is notified and can view the photos matched to them. Only photos the organiser deliberately features appear on the public event page.

Some shots don't belong in a community race gallery. Don't upload:

• Close-up images of children as the primary subject, unless the organiser has verified consent from the child's parent or guardian for that use. Wide shots of the field, start-line crowds and finish moments are what the gallery is for; singling out a child is not.
• Anything unlawful, harassing or demeaning, including images that mock, sexualise or humiliate a participant. Runners at kilometre 40 look how they look; the gallery is there to celebrate them.
• Moments of medical distress framed closely enough to identify the person being treated. Dignity outranks drama.

And two field rules that are yours to carry: respect restricted areas and officials' directions on course, and if you fly a drone, complying with CASA's drone rules and any local or event airspace restrictions is entirely your responsibility: an organiser's permission to shoot is not aviation clearance.

Removal is layered, and the fastest lever belongs to the runner.

• Runners remove themselves instantly. Any participant can mark a photo "not mine" in their account and the match is removed on the spot: a deletion request that needs no form and no waiting (see the Participant Terms).
• Anyone can ask us. Contributor, runner, parent, bystander: email takedown@anyrun.net. The photo comes out of public view within two business days and we tell you the outcome within ten, which is set out step by step in the Privacy Policy.
• The organiser curates. They decide what is featured publicly and can un-feature, hide or remove content from their event.
• We can remove anything. AnyRun may remove any contribution that breaches these terms or the law, or that we judge unsuitable for a community sporting platform, and where practicable we'll tell you why.

AnyRun pays nothing for contributions and brokers nothing. Uploading to a media library is a community contribution: runners view the photos matched to them at no charge, and no money moves through the Platform for contributed media in either direction: no upload fees, no per-photo payouts, no commission.

If you shoot commercially, your arrangement (day rate, licensing, exclusivity) is between you and the organiser, made off-platform. AnyRun is not a party to it, doesn't process its payments and doesn't arbitrate its disputes.

Your indemnity covers your own conduct, and only that. If a third party brings a claim against AnyRun because you breached these terms (say you uploaded work you had no rights to) you cover the loss that breach caused. The indemnity is deliberately narrow: it does not cover loss caused by AnyRun's negligence, wilful misconduct or our own breach, and it is reduced to the extent we contributed to the loss.

The liability, indemnity and Australian Consumer Law sections of the Terms of Use, including the mutual liability cap, apply to your use of the Platform as a contributor, and nothing in these terms excludes rights that cannot be excluded under the Australian Consumer Law. These terms are governed by the laws of South Australia, Australia. A material change bumps the version (currently 2026-09) and the effective date at the top of this page. We don't change the deal silently. Questions: support@anyrun.net.